Adhoc Relief Administrator

Main duties and responsibilities

• Operates within Turning Point Scotland policies and procedures.
• Assist with on-the-job training.
• Oversees elements of administration support.
• Participates in in-service meetins and produces notes/minutes.
• Produce reports from more complex data.
• Responsible for carrying ot specific tasks to deadline (without prompt).
• Drafting simple letters/emails etc based on information provided.
• Responsible for petty cash and submitting returns.
• Processing financial transactions on Pegasus Finance System.
• Administration and processing of service user finance.
• Processing of HR and Payroll information.

Resource Management

• To be familliar and comply with Turning Point Scotland's finance policies and procedures.
• To comply with Turning Point Scotland's property and equipment policies and procedures.
• To share information gathered during the course of work appropriately and as directed with other professionals wihtin and outwith Turning Point Scotland in compliance with the Data Protection Act and regulatory authorities' and other legal requirements.
• To maintain accurate and up-to-date time sheets which can be relied on by the Service Manager for biling purposes and statistical reporting etc.
• To minimise expenses incurred by the Turning Point Scotland in the course of providitn supports.

Professional Practice

• To be aware of and operate in compliance with the Scottish Social Services Council Code of Practice for Social Services Workers.
• To participate purposefully in and take advantage of the opportunities for discussion afforded by Turning Point Scotland's staff supervision and annual appraisal scheme.
• To be responsible for your own good practice and for the promotion of good practice among colleagues.
• To work to maintain effective working relationships with colleagues and create an atmosphere for service users which is free from conflict.
• To report concerns about practice or conduct issues to the Service Manager (or nominated deputy).
• To attend all mandatory training in order to demonstrate fitness and continued fintness to practice safely.
• To attend training which has been identified by the Service Manager (or nominated deputy) as being necessary skills to undertake the duties and responsibilities of your post.
• To take any action necessary to become eligible for registration with the Scottish Social Services Council and to maintain registration once achived.
• To be responsible for your own continous professional development and identify any perceived 'gaps' in your knowledge which require to be addresses through training, or other mains to the Service Manager (or nominated deputy).
• To assist the Service Manager with the on-the-job induction of new starts within the service, and demonstrate good practice at all times in this regard.
• To ensure that you can demonstrate your continued suitability to work with vulnerable adults or children by completing an application for an up-to-date Standard Disclosure for Disclosure Scotland, on a 3-yearly basis or as required.
• To be familiar and comply with Turning Point Scotland's Human Resources and Training policies and procedures.

Health and Safety

• To support the Service Manager in the management of risk within the service especially with regards to those services users who can occasionally be violent or aggressive towards their support team.

Making Services Fit People

Turning Point Scotland is a national social care charity providing services to people with addictions, learning disabilities, mental health issues, those in the criminal justice system and those who are homeless or at risk of becoming homeless.